Policies & Procedures
Snohomish Youth Soccer Club is a 501c3 non-profit organization that serves our youth membership. SYSC has gone to great lengths to secure this classification and maintains it monthly during regularly-scheduled meetings of the Board of Directors.
NOTE: Snohomish Youth Soccer Club’s Form 990 return is available for review upon request.
Volunteer Policy
Registration Policy
All families that have children registered with SYSC will be required to volunteer three hours per year (May-April). This requirement is per family, not per player and volunteer hours can be spread out over the course of the competitive year. Areas of volunteer help include: summer tournaments, United tryouts, concessions, field maintenance, office help/cleaning, office maintenance, phone calling, league parking duty, league field clean-up and league field marshal.
Any family that cannot or does not wish to participate in their three hours of volunteer time with SYSC can “buy-out” that time for $100 per season, per family. The decision to “buy-out” needs to be made at the time of registration.
On-line registration for recreational soccer takes place in May of every year. Notices will be sent out to all Snohomish School District elementary schools, and both a mailing and e-mail notice will be sent to all registered players from the previous year.
Players are registered to teams on a first-come, first-served basis, with returning players rostered to their previous year’s team before new players are added. ONLY those players that are paid in full however, will be rostered to a team.
If you register within the registration period but do not pay your registration fee either by credit card or check at the time of registration, one reminder e-mail will be sent. If payment is made after that point and the requested team’s roster is already full, the player will be placed on a different team on a space-available basis. Players who register AFTER the registration period will assessed a $20 per-player late fee and will be added to a team as space is available. SYSC does not accept parent/coach requests for any player registration.
SYSC does not guarantee a player being rostered to the team he/she has played on the previous year or wishes to play on for the current year. SYSC’s only guarantee is that as long as the player registration has been processed on-line within the registration period, that player will be placed on a team for the season.
If a coach from the previous year does not return as a coach for the current year AND/OR there are not enough players to maintain the number of teams from the previous year in any given age division, it is at the discretion of the club representative to combine teams as needed.
Refund Policy
United
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Registration: No refunds are given, with exceptions for hardships (serious injury, child custody situations, etc.). Each request will be reviewed on a case by case basis. If a partial refund is offered, a $75.00 administrative fee will be assessed.
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Training & Education: No refunds are given with exceptions for hardships (serious injury, child custody situations, etc.) Each request will be reviewed on a case by case basis. If a refund is given, a pro-rated portion of the paid amount will be refunded.
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Team Fees: Refunds of non-used team fees will be reimbursed by team back to the parents.
Recreational
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Reimbursement of the registration and buy-out fee will be given prior to the registration close date with a $25.00 administrative fee. Absolutely no refunds will be offered after the registration close date with the exception of hardships (serious injury, child custody situations, etc.). No refunds will be issued to those families that cannot participate in Sunday games prior to the registration close date.
Privacy Policy
Your privacy is critically important to us. At Merchant Card Service we have a few fundamental principles:
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We don’t ask you for personal information unless we truly need it.
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We don’t share your personal information with anyone except to comply with the law.
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We don’t store personal information on our servers unless required for the on-going operation of one of our services.
SYSC uses technology to provide you with the safest, most secure experience possible. SYSC enables encryption of sensitive information during your online registration. All forms are secured so your personal information stays safe and out of malicious hands.